Technology and Data / Tech for Program Delivery
Data Collection and Management
Collection
Intermediate
IPN
From choosing the right data collection tool to implementing a secure and efficient system, this collection offers a carefully curated set of guides that offer practical insights and best practices. This collection also covers data protection regulations and real-world case studies, ensuring NGOs are equipped with the knowledge to make informed decisions and optimise their data strategies.
List of Data Management Resources
| What questions to answer before choosing a data collection tool? | This resource offers a structured checklist to help NGOs select a data collection tool. It includes key questions about data requirements, existing processes, user skills, budget, and data security. |
| What to look for when choosing a data collection tool? | This resource provides a structured checklist to help NGOs evaluate and choose the right data collection tool. It outlines key aspects such as core functionality, usability, security, and integration to ensure efficient, secure, and reliable data management. By using this guide, NGOs can compare multiple tools, verify essential features before adoption, and ensure compliance with security standards. |
| Commonly used data collection tools | This resource serves as a repository of commonly used data collection tools for NGOs, providing a structured comparison to help organisations select the most suitable option. It highlights key factors such as offline capabilities, file support, cost, case management features, and security, ensuring informed decision-making. |
Digital data collection tool implementation roadmap | This resource outlines a step-by-step implementation roadmap for deploying a digital data collection tool in an NGO setting. It is structured into key phases, including planning, design, development, training, data management, and evaluation. This roadmap serves as both a guide and a progress tracker, helping teams stay aligned with project milestones while optimizing data collection processes. |
Additional resources | The 2 additional resources provided under this head are: 1. Data protection compliance: A guide for nonprofits The document provides an overview of India’s data protection regulations and their implications for NGOs and civil society organisations. It explains key concepts such as data fiduciaries, data principals, and data processors, outlines compliance requirements under the Digital Personal Data Protection Act, 2023. 2. Case study: Building a robust data management system The document is a case study on the development of a robust data management system by SAFA, a nonprofit organisation in India. It details the challenges faced in managing data, the steps taken to build an efficient management information system (MIS), and the impact of this transformation on the organisation’s operations, advocacy efforts, and staff capacity-building. |
