Program reporting to donors involves providing detailed updates on the progress, achievements, challenges, and financial utilisation of funds for a specific program or project.

These reports typically include quantitative and qualitative data, such as project milestones, outcomes achieved, beneficiary statistics, financial statements, and any deviations from the planned activities or budget. Regular reporting ensures transparency, accountability, and donor confidence in the organisation’s efforts and outcomes.

A comprehensive reporting template can be used to document and review a project’s regular progress. This resource includes:

1. A sheet on “Project management” that helps you track project and donor-related milestones
2. A sheet on “Progress update” that captures data/information across areas such as input resources, activities, outputs, outcomes, etc.
3. A sheet on “Budget utilisation”to track planned and actual budget against different cost heads

Project managers can use this template to share monthly project progress with donors.

Note: This is only a reference template. It is highly encouraged that you customise this template according to the requirements of your organisation. We are happy to guide you in this process. Please reach out to ipn@indiapartnernetwork.org